Having a personal assistant can make your life easier, having a top-rated personal assistant can change your life. It’s like waving a magic wand and your schedule is in order, your time-consuming tasks completed, and you find yourself with some extra free time to do the things that you love. It’s an excellent way to optimize your professional and personal life.
Personal assistants help business owners, entrepreneurs, and executives by completing some of their daily duties and responsibilities to save them time and help their days run smoother. Top-rated personal assistants have proven to be an extremely valuable resource to many professionals helping them increase their productivity and improve efficacies. Top-rated personal assistants go above and beyond to ensure their boss’s personal and professional life is organized, runs on schedule, and is successful, making them in high demand.
Personal Assistant Duties and Responsibilities
The role of a personal assistant is to free an individual’s time from organizing and administrative tasks so that they can spend maximum time on more critical tasks. Responsibilities typically include:
Act as a first point of contact for any correspondence
Answer phone calls
Manage emails
Conduct research and prepare documents
Organize travel and itineraries
Plan and organize meetings
Take notes during the meetings and write minutes
Run errands like shopping, picking up dry cleaning, banking
Create expense reports
Calendar Management
Appointment Setting/Reminders
Manage databases and filing systems
Data entry
General Administrative Support
Event planning
Qualities of Top Rated Personal Assistants
Personal assistants deal with various people daily which makes having exceptional interpersonal skills essential. They represent you so they must do it with a professional and friendly attitude but also be able to be assertive when needed to get the job done.
The role of a personal assistant is to complete a variety of tasks for their boss, some simultaneously which makes the ability to effectively multi-task a must have quality for a personal assistant. Managing a busy schedule, planning meetings and trips, and maintaining files and documents requires excellent organizational skills and strong attention to detail imperative and traits top rated personal assistants carry. High-quality personal assistants are typically caring people pleasers by nature which makes them so great at their job. They go above and beyond to make their boss happy and ensure their days run smoothly.
Benefits of Top Rated Personal Assistant Services
Keep On Schedule
One of the biggest responsibilities of a personal assistant is to manage their boss’s schedule to ensure their days run smoothly, on time, and all essential tasks get completed. Most top professionals always have an extremely busy schedule with meetings, projects, essential tasks, errands, orders, and the list goes on.
Effectively managing their packed calendar takes some strategic thinking at times to ensure nothing falls through the cracks. Top personal assistants typically have one schedule for themselves and one for their boss, so they constantly manage at least two schedules. It takes an extremely organized individual with strong attention to detail to manage it with ease.
Many top rated personal assistants use many useful tools to keep things running smoothly For example, a calendar app as an easy way to schedule meetings for their boss rather than having to make multiple phone calls or emails to get a meeting scheduled with all parties involved. The best personal assistants will make your life easier simply by effectively managing your schedule and keeping you on track to complete all of your essential responsibilities.
Work-life Balance
Top rated personal assistants work hard to help you complete all of your duties and responsibilities which allows you the additional free time we have a healthy work-life balance. A balance between work and personal life, helps increase productivity, improves morale and health conditions. The best personal assistants are experts and are able to complete a broad range of tasks all of which helps their boss get done with work at a decent hour without leaving responsibilities unfinished.
Top rated personal assistants have been known to coordinate thoughtful gifts for family members on behalf of their boss, remind them of important dates and anniversaries, and also help with transporting the boss’s kids to activities. Basically, top rated personal assistants are go-getters, jack of all trades, and do what’s needed to make their boss’s life easier which increases their value.
Delegation of Tasks
To keep a business and busy personal life running smoothly there’s a lot of tasks that need to be completed daily. Some duties may be small, some large, and some mundane and time-consuming. The benefit of a top rated personal assistant is you can delegate many tasks to them and be sure they will get them done, correctly and on time.
Investment in Yourself
Sharp professionals see hiring a top rated personal assistant as an investment rather than a cost. A high-quality personal assistant will complete tasks on your behalf that adds to your success. By investing in a personal assistant, you’re able to spend more time on the things you want and need like strategic planning, growth, and revenue. Rather than wasting several hours each week on time-consuming tasks, you’re able to increase your productivity by having your personal assistant tackle them.
Cloning Yourself
Over time, a top rated personal assistant will understand your likes, dislikes, wants, and needs where they will bring you a coffee at the right time and make exactly how you like it. They will learn your working style and know when to bring issues to your attention and when you would rather handle them and not tell you. You will trust they will always make the best decision just as you would. The best personal assistants also learn their boss’s communication styles and could respond to non-critical emails in the voice.
Finding a Top Rated Personal Assistant
Finding a personal assistant can be a time-consuming task, but finding a top rated personal assistant can be challenging. You not only need a personal assistant that is experienced, hard-working, has strong attention to detail, ability to multitask, an excellent communicator, skilled but also the right attitude that you get along with. You will be working closely with them daily so being like minded is vital for a great long-term working relationship.
A top rated staffing agency acts as the middleman for matching high-quality personal assistants with individuals seeking to fill their position. A reputable and experienced agency knows what to look for in the perfect match for a personal assistant and the employer. It can be costly to hire, onboard, and train an employee including a personal assistant so finding the best one from the start is a huge time and cost savings.
Top two benefits of working with a top rated staffing agency
1. Time Saver
Creating job descriptions, posting ads on the various job boards online, reviewing many applications, and conducting multiple interviews can be extremely time consuming and stressful. Rather than spending your valuable time on the head hunting process, leave it up to the professionals. A staffing agency will do all of the initial hunting and vetting process and only present you with the top rated personal assistants they feel would be best suited for your position. When you’re not spending time head hunting and interviewing unqualified individuals, you’re able to keep focus on your critical responsibilities.
Reputable staffing agencies will also complete background screenings, check references, and drug testing to ensure you hire a trustworthy assistant. Afterall, your personal assistant will have access to confidential and personal information so it’s imperative to have an honest assistant.
2. Access to Top Rated Personal Assistants
Many of the top rated personal assistants turn to professional staffing agencies when it comes to finding them the high end personal assistant position they’re seeking. High-quality personal assistants understand their value and know top employers use staffing agencies to fill their positions. So, using a staffing agency you may have access to personal assistants with a higher skill set that would be more beneficial for you. Also, many of the top staffing agencies have an existing pool of experienced professionals looking for placement in an open position meaning you could find your perfect match quicker.
In Summary
Top rated personal assistants will without a doubt make your life easier and more productive. They will save you time by completing some of your daily duties and responsibilities so you have a healthier work-life balance. Top personal assistants are also extremely organized which will help streamtime processes and keep things running smoothly.
Using a staffing agency to find a top rated personal assistant that fits your needs makes for an easier, quicker job search. An experienced staffing agency knows what to look for when placing a personal assistant with an employer to ensure a long-term successful business relationship. Since many of the top rated personal assistants use staffing agencies to find their best match, it’s an excellent option to find the higher-skilled professional you’re seeking.
Are you ready to hire a top rated personal assistant to make your life easier and more successful or are you wanting to find placement in an open position? If so, contact The Pocketbook Agency today and we’ll find you your perfect match with ease.
Sources:
The Cost of Replacing an Employee and the Role of Financial Wellness
#4 Things That Most Entrepreneurs Never Have Enough Time For