Hire an assistant, and you heedfully invest in yourself. Think about it: personal assistants are your extension. They learn how you think, act, dress, look, figure out what makes you tick, then make it their primary purpose to fulfill your needs.
An excellent personal assistant is indispensable to business leaders and decision-makers like CEOs, celebrities, and entrepreneurs. Correspondingly, the United States has more than 40,832 personal assistant employees, with 10% of the number earning more than $51,000 annually.
– Personal assistants add time to your day
– Personal assistants improve organization
– Personal assistants improve productivity
– Personal assistants enhance your skills
– Grow your business with personal assistants
– Grow your online presence with personal assistants
– Personal assistants balance out your life
So, what benefits do you get once you hire a personal assistant? Let’s find out.
With only 24 hours in the day, the constant need to attend to mundane tasks like a spreadsheet, phone calls, and email maintenance bog you down quickly. You need something or someone to keep your mind on the big-picture and away from details that only derail your focus.
You need someone to take over tasks you deem essential but mundane or tasking, leaving you with more time to handle more sensitive or growth-oriented tasks. This is the responsibility of a personal assistant.
A skilled professional personal assistant manages everything, from your day-to-day schedule and running errands to administrative tasks like organizing events. Additionally, you have various personal assistant hiring options.
For instance, hire different personal assistants with varying skills and responsibilities to ensure every business task is done on time. Or hire virtual and flexible virtual assistants to work part-time on specific responsibilities, like during the peak season when things get busy, so you don’t experience burnout.
Personal assistants remove the clutter from your business, which improves your organization. Let’s start with calendar management: a personal assistant maximizes your day once they schedule your appointments and tasks.
They then set reminders and notifications to ensure you miss nothing. How long do you take to respond to emails? Even with an automated response software, responding to pressing emails takes a significant portion of your workday.
Your personal assistant handles these emails and only passes the most sensitive ones to your to-do list. Also, they proofread your emails, create email marketing lists, and remove people from your email list, ensuring total email organization.
Once you find the right personal assistant, you worry less about organizing your business travel arrangements. You no longer deal with booking hotels and flights or your travel budget since the PA takes charge of the accommodations for you.
Other appointments like dentist appointments or important date reminders like your friend’s birthday party are also taken care of on your behalf. All you do is get the reminder and show up for the event.
This level of organization translates into your digital records as well. Your PA organizes your spreadsheets, business data, and personal documents. They also review files before you sign them, which frees you to worry about more important things, like stakeholder awareness of business operations.
As a result, you remain compliant and have peace of mind that you properly back your records up in case issues like a data breach or legal liabilities occur.
Once a personal or executive assistant takes responsibility for issues that distract you, it leaves you time to focus on more pressing matters. This, in turn, enhances your productivity since you get tasks completed faster.
Your work is also high quality since you are not distracted and tired from doing time-consuming, mundane tasks like data entry. Personal assistants with years of experience are also often very accountable. As such, their efficiency ensures work is done productively within the organization.
Determine to designate tasks between you and your personal assistant based on your strengths and time-management needs to propel business growth. The more you divide and conquer, the less you experience burnout, improving your effectiveness and productivity.
You also harmonize your knowledge and skills, which improves your existing abilities. For instance, an avid tech-savvy PA improves your tech capabilities. In turn, this improves your efficiency and productivity since it reduces redundancy.
The ultimate personal assistant is the one that works like you, thinks about your needs proactively, and takes care of them. However, building this relationship requires full-time effort, hard work, and collaboration. As a result, you exercise and perfect certain skills in return, like:
Delegation Skills
It sounds like part of the job description, but only 30% of leaders believe in their delegation skills, and only a third of the number get good delegation reviews from their team. But to be more effective in your responsibilities, you need to be less involved in the day-to-day business operations.
Besides, hiring a personal assistant means dealing with fears like worrying that work is not done unless you properly do it, trusting your employees to deliver, and making yourself indispensable.
The more you overcome these limitations, the more you build your delegations skills as a business owner. And if you master delegation, you position yourself on a path towards growth as a leader and for the business.
Communication Skills
You cannot collaborate effectively with your personal assistant unless you learn how to communicate effectively. This means learning to listen actively, speak with assertive kindness and confidence, and show respect and empathy.
Effective communications also require you to share feedback without harshness or damaging criticism. Remember, the goal is to grow with your personal assistant, and how you communicate is your gateway to success.
Overall Managerial Skills
Working with a personal or administrative assistant also enhances your training and inclusivity skills. With delegation, collaboration, and communication skills, your managerial skills improve overall.
A personal assistant helps you grow your business in several ways. For instance, relieving you of some responsibilities means you have more time to focus on meeting new clients, developing new business ideas, and distributing resources in places that inspire growth.
Additionally, a personal assistant might have more experience and expertise in certain bookkeeping tasks like event planning, research, and contact correspondence to help you run operations smoothly and gather information about current market trends and opportunities.
Depending on their experience, they might have ideas to make your work or office operations easier and more effective. For example, a personal assistant might suggest using a new software upgrade that streamlines your business operations and saves labor costs.
This, in turn, allows you to use the extra time and cash flow on matters concerning business expansion. A loyal personal assistant works as your second set of eyes, ears, and hands in the company.
For example, getting a second opinion from a personal assistant you trust gives you peace of mind that your work is high quality, consistent, and fit for presentation. Consider also that the more you trust your personal assistance, the more you allow them to handle sensitive information.
Therefore, you no longer must lose opportunities or worry about neglecting certain tasks. Instead, with a personal assistant, you are in two places at once, taking advantage of every opportunity for business growth.
An online presence is vital to keep your business top of mind when consumers want to purchase your products or services. Whether a small business, a startup, or a large company, this is an area where you’ll need to excel. Since finding time to build and manage your online presence is challenging, delegate the responsibility to your personal assistant.
Get a PA to manage your social media pages, create posts, respond to consumers, and keep an eye on your competition and new business trends. Ask them to track your social presence metrics and collaborate with them on ways to improve the effectiveness of your online campaigns.
A work-life balance is hard to achieve, but a personal assistant makes it tangible. So instead of letting work responsibilities take over your life, delegate some of these tasks to your personal assistant.
This gives you time to attend to other life priorities like hobbies, family, and friends. Besides, overworking yourself puts you at risk of stroke or heart disease. Therefore, you need to rest, reenergize, and live outside work.
The benefit of hiring a personal assistant is they give you 24 hours availability unless you define specific working hours. Most personal assistants work as you sleep, especially if they are virtual or freelance.
Therefore, you have enough time to reflect and gain perspective on business problems that trouble your mind. Reflect on your personal life as well. Read a book, take a road trip with friends, or binge-watch movies.
The idea is that you go on a total mental break from work. The mental reset and rest allow you to focus better once you get back to work. It also inspires new ideas for your business that help you take it to the next level.
Every entrepreneur attests that running a business from the ground up is not an easy feat. There is always something left unattended at the end of the day, a new goal to achieve, business books to balance, and a client that needs attention.
The list of responsibilities is endless. With only 24 hours a day, a personal assistant is the ultimate saving grace solution to help you run your business successfully. The labor market is full of detail-oriented people looking for personal assistant job postings.
Start the hiring process, and pick up a personal assistant to keep your company moving forward by focusing on the bigger goals since they do everything else properly.
Sources:
Personal Assistant Demographics and Statistics In The US | ZIPPIA